GSC Funding Request Policy

Reimbursements are awarded to applicants for the following, within their field of study:

1. Conference/training attendance (approval from school/college dean required)
2. Research/Conference presentations (approval from school/college dean required)
3. University-based research projects
4. Professional Organization Membership Fees

For this academic year, applicants may be awarded an amount of up to $800 per student. Students may apply only for the RCR grant once per academic year. Applicants for the RCR grant may not apply for other GSC grants/scholarships (i.e., GSC Textbook scholarship).

All students are required to meet the following criteria to be eligible for RCR Grant:

• Currently enrolled full-time or part-time Seattle University graduate student in good academic standing at both the time of application and the research/conference presentation.
• Graduate students demonstrate financial need after seeking external funding sources (school/department funding, financial aid office, etc.). Documentation and proof are required.
• All applicants are required to uphold the mission and values of Seattle University and represent the university during the conference/event.

As a reimbursement grant, students are responsible for seeking funds from their college or department before applying for RCR funding. Please contact your college/department to request for available funding resources. If external funding sources do not cover the total cost of the conference/research, please submit proof of funding or the need for additional funding in your application.

College of Law graduate students are not eligible for GSC-RCR funding, please see Seattle University's Student Bar Association (SBA) for College of Law funding.

Note: All applications are dependent on the approval of the GSC Finance Committee, ProcureSU and all other associated approving parties. Applicants are not guaranteed to be awarded with the RCR grant. The GSC Executive Board may request additional documentation for all applications, when necessary.

• Students may apply for the RCR grant after the scheduled conference/event.
• RCR grants will only be disbursed to awarded applicants and are not transferrable. GSC will only reimburse for actual expenses incurred by that student and will only be sent to the applicant’s student account. All purchases must be made by the applicant with proper receipts.
• Policy with ProcureSU: “Reimbursement expenses must be submitted to [GSC] within 60 days of incurring the expense. If turned in after 60 days, the University reserves the right to not reimburse the expense. The exception to the 60-day rule is when an expense occurs between May 15th and June 30th. In this situation, the reimbursement must be submitted before July 15th. This policy allows the University to recognize the expense in the appropriate fiscal year in accordance with generally accepted accounting principles”. ProcureSU has the right to ask for additional documentation and reject applications as deemed necessary.
• GSC will not reimburse for the following:
• Food expenses
• Technology (i.e., computers, laptops, hard drives, etc.)
• Registration late fees and missed deadline fees
• Upgrade costs (upgraded business/first class airfare tickets, upgraded lodging, etc.)
• The GSC Finance committee, with a majority vote, will have the discretion to approve or deny applications based on the criteria set forth by this operating policy. Please submit all applications completely to prevent rejection or delays.

Students may request reimbursements for costs associated with the following:

1. Professional conference registration costs
2. University-based research project registration costs
3. External Training costs (event approval from school/college dean required)
4. Airfare, Transportation, or Lodging for Conference Events
5. Professional organization membership fees (i.e., Washington State Nursing Association)
6. SU Club membership/registration fees

Note: Students are required to utilize discounts or rates available to graduate students. GSC will reimburse costs with respect to student rates or discounts as noted at the base price. All expenses must be priced at a standard rate. Itemized receipts are required.

1. Prospective applicants must complete the RCR application on GSC’ ConnectSU homepage.
2. To receive reimbursement, the student must include the following documents in the application:
   • Letter of intent
   • One (1) letter of recommendation from a Seattle University dean, faculty, or instructor
   • RCR Grant line-item budget
   • Proof of application of external funding
   • Receipts, boarding passes, and bills (only itemized receipts with timestamps will be accepted)
   • Photos of the event are also encouraged and welcomed. Please submit all reports to both GSCChair@uupt.net and GSCFinance@uupt.net
   • The GSC Finance committee shall review all applications and approve all requests based on the criteria written in this operating policy.